Qualities of Great Executive Assistants

Executive Assistants

Does working in an office setting, managing schedules, and communicating with many different people seem like your idea of fun? Is working with CEOs of large companies your dream? You may want to get into an administrative job, and becoming an executive assistant might be the perfect one for you.

Executive Assistants usually do a lot of management work. They manage their boss' schedules and make sure everyone sticks to them. When required, they organise meetings, deal with and impress clients through their excellent communication skills, and manage important messages.

Qualities of a good executive assistant

Becoming a good executive assistant requires a lot of hard work and persistence. There are many courses you can take which will prepare you with all the skills you might need as an executive assistant.

This articles discusses some qualities of a good executive assistant. Read on to find out why these qualities are so important.

Effective written and verbal communication skills

Good communication skills, whether verbal or written, are important for many professions, and the same goes for being an executive assistant. As an executive assistant, you have to work hard to have good communication between employees in your workplace.

If effective communication skills aren't present, things can become chaotic easily as people might forget important meetings, announcements, and other urgent work. An executive assistant's job is to make sure everyone is on the same page.

Time management skills

An executive assistant needs good time management skills. They're in charge of creating schedules and helping people stick to them. They can't be late for scheduled meetings, as it gives a bad impression.

It is not a good thing to be late in a fast-paced world. Executive assistants must know what task needs their utmost attention and time and when they can afford to be late. If they aren't able to manage their own time, they won't be able to manage anyone else's.

Organisational skills

Being an executive assistant, you will have to schedule meetings and answer many emails. These tasks can easily get confusing and chaotic if they aren't organised properly.

An executive assistant with bad organisational skills will only give a bad impression to the company and will have to stress about things they could have avoided. Thus, it is crucial to have good organisational skills to stay on top of things.

Willingness to learn and improve

Many people don't have any willingness to learn and improve. When faced with failure, they break down and don't know how to make their work better. No one is born perfect, but making sure to learn from new experiences will make you a great assistant.

With an open mindset, you might fail but will be able to pick yourself back up and provide work that's even better than before as proof of your improvement.

Know how to multitask

Multitasking is an important quality of an executive assistant. Often, work becomes hectic at workplaces, and employees have to divide their time and attention between tasks. Someone who is not good at multitasking might not be able to get their work done on time when they're drowning in workload.

As an executive assistant, you should improve your multitasking skills, so you can do multiple things at a time and save time that you can spend on other tasks.

Good at collaboration

While working in an office setting, collaboration opportunities will constantly present themselves to you. Collaboration between different people within the companies is important for the company to work smoothly, and it will be your job to schedule meetings when required.

A good executive assistant has good collaboration skills because, along with communication, collaboration is essential to make various great ideas work.

Problem-solving skills and adaptability

Problems in work and the environment can come up at any time. It is important to have good problem-solving skills to be done with a problem quickly and move forward without anything else to worry about.

Willingness and the ability to adapt to different environments are also important so you can best fit in, make friends, and provide your best work.

Conclusion

These are just some qualities of a good executive assistant. If you think you possess all these qualities or are willing to work towards attaining them, being an executive assistant might be the perfect job for you.

Don't worry if you think you need to work on yourself. You can find many courses that will help you become the best version of yourself and provide you with the necessary skills to become the perfect assistant so you can impress everyone you ever work with.